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District of Columbia Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in the District of Columbia, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. There is additional information on federal recordkeeping requirements.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes are minimums. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers of minors under the age of 18 are subject to the recordkeeping requirements.
Required. Employers must retain copies of work and vacation permits for each employee under the age of 18. In addition, employers must keep a list of these employees, along with their daily work start and end times (DC Code Sec. 32-207, Sec. 32-202).
Covered employers. All employers are subject to the recordkeeping requirements.
Required. Employers must retain all regularly kept business records, including, but not limited to, application forms, credit reports, résumés, references, interview notes, and personnel records.
To be retained. Employers must retain the records for a minimum of 6 months or until the final disposition ...

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District of Columbia Records Resources

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Claim Your Free Copy of Top 100 FLSA Overtime Q&As

We’ve compiled a list of the 100 most commonly asked questions we have received on the federal Fair Labor Standards Act (FLSA) overtime regulations.
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This report, "Top 100 FLSA Q&As", is designed to provide you with an examination of the federal FLSA overtime regulations in Q&A format, including valuable tips for bringing your workplace into compliance in an affordable manner.

At the end of the report, you will find a list of state resources on wage and hour issues. This report includes practical advice on topics such as:
  • FLSA Coverage: How FLSA regulations apply to all employers and any specific exemptions from the overtime requirements
  • Salary Level: Qualifying for exemptions and nonexempt employees
  • Deductions from Pay: Deducting for violations, disciplinary reasons, sick leave, or personal leave


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