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Kansas Deductions from Pay: What you need to know

An employer may deduct amounts from an employee's wages only if the deduction (KS Stat. Sec. 44-319):
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• Is required or permitted by state or federal law or court order;
• Is for medical, surgical, or hospital care or service; does not benefit the employer economically; and is openly recorded in the employer's books;
• Is for excess cash expense allowances or advances made to the employee that are not justified by expense receipts returned to the employer, to the extent of any unexpended cash expense advances not returned to the employer;
• Is for contributions attributable to automatic enrollment in a retirement plan established by the employer described in Internal Revenue Code Sections 401(k), 403(b), 408, 408A, or 457; or
• Is authorized in writing by the employee for the benefit of the employee.
If the employer obtains a signed authorization from the employee, the following deductions are permitted (KS Admin. Code Sec. 49-20-1):
• Contributions to employee welfare and pension plans;
• Contributions made under a collective bargaining agreement to employee welfare and pension plans including group insurance plans, hospitalization insurance, life insurance plans, group hospitalization and medical service programs, and group medical insurance plans;
• Deductions authorized in writing by employees or deductions by employers under a collective bargaining agreement for payments or recovery of overpayments into company-operated thrift plans or stock option or stock purchase plans;
• Contributions into employee personal savings accounts such as credit unions, savings fund societies, savings and loan associations, building and loan associations, savings departments of banks for Christmas, vacations, or ...

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