South Carolina Time-Keeping: What you need to know

Employers are required to keep records of the names and addresses of all employees, hours worked, wages paid each payday, and deductions made for 3 years. In addition, employers must notify each employee in writing at the time of hiring of the normal hours and wages agreed upon, the time and place of payment, and the deductions that will be made from the wages. The employer has the option of giving written notification by posting the terms conspicuously at or near the place of work. Any changes in these terms must be made in writing at least 7 calendar days before they become effective (SC Code Ann. Sec. 41-10-30). Employers that violate this law may receive a written warning by the director of the Department of Labor, Licensing, and Regulation for the first offense and may be subject to a penalty of up to $100 for each subsequent offense (SC Code Ann. Sec. 41-10-80).
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Inspection. Inspectors from the Department of Labor, Licensing, and Regulation may enter a workplace at a reasonable time and have the right to question any employer, manager, or employee, and inspect, investigate, reproduce, or photograph time records and payroll records for the purpose of determining whether a violation has occurred (SC Code Ann. Sec. 41-10-110).

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Record retention is complex and time consuming. However, in addition to complying with various federal and state laws, keeping good, well-organized records can be very helpful in documenting and supporting an organization’s employment actions.
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This special report will discuss how you can ensure your records are in good order, and establish a record-retention policy.

Topics covered:
1. Hiring Records
2. Employment Relationships
3. Termination Records
4. Litigation Issues
5. Electronic Information Issues
6. Tips for Better Recordkeeping
7. A List of Legal Requirements

Make sure you have the information you need to know to keep your records in order.