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Alabama Records: What you need to know

The information provided below highlights some of the more important recordkeeping requirements that apply to most employers in Alabama, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. Employers that think they have such special requirements should inquire with the Alabama Department of Industrial Relations. In addition, there are many federal statutes that require employers to keep certain records related to employment.
While this is a time-consuming and sometimes repetitive task, employers should maintain careful and thorough records since various state agencies can and often do inspect them at any time. In addition, accurate records are often an employer's best defense if a complaint or lawsuit is filed or if an employer's compliance with the law is otherwise questioned. Employers should also keep in mind that the period for retaining records set in the various statutes is minimum. Since these records are critical to the employer if compliance with state or federal law is questioned, or if it must defend itself against employment-related litigation, employers may want to retain employment records for longer periods. Moreover, the penalties for not keeping required records may be severe.
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Covered employers. Except for agricultural services, all employers of minors.
Required. Employers must obtain a Class I labor certificate from the Department of Labor for each location employing a worker 14 or 15 years old. Employers must obtain a Class II labor certificate for workers 16 or 17 years old. Also, employers must keep on ...

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Record retention is complex and time consuming. However, in addition to complying with various federal and state laws, keeping good, well-organized records can be very helpful in documenting and supporting an organization’s employment actions.
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This special report will discuss how you can ensure your records are in good order, and establish a record-retention policy.

Topics covered:
1. Hiring Records
2. Employment Relationships
3. Termination Records
4. Litigation Issues
5. Electronic Information Issues
6. Tips for Better Recordkeeping
7. A List of Legal Requirements

Make sure you have the information you need to know to keep your records in order.