Maryland Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Maryland, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. There is additional information on federal recordkeeping requirements.
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Covered employers. Employers that have an apprenticeship training program are covered.
Required. Employers that sponsor apprentices must retain a summary of the qualifications of each applicant; the basis for evaluation and for selection or rejection of each applicant; the records pertaining to interviews; the original application for each applicant; information relative to the operation of the apprenticeship program, including but not limited to, job assignment, promotion, demotion, layoff, or termination, rates of pay or other forms of compensation or conditions of work, hours, including hours of work and separately, hours of training provided; and any other pertinent records. The records pertaining to individual applicants, selected or rejected, shall be maintained in such manner as to permit identification of minority and female (minority and nonminority) participants. Also, progress records must be kept of an apprentice's progress in performance of the job.
To be retained. These records must be kept for 5 years (MD Regs. Sec.
Covered employers. All employers with minor employees are subject to the recordkeeping requirements.
Required. Employers must keep on file at the ...

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Record retention is complex and time consuming. However, in addition to complying with various federal and state laws, keeping good, well-organized records can be very helpful in documenting and supporting an organization’s employment actions.
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This special report will discuss how you can ensure your records are in good order, and establish a record-retention policy.

Topics covered:
1. Hiring Records
2. Employment Relationships
3. Termination Records
4. Litigation Issues
5. Electronic Information Issues
6. Tips for Better Recordkeeping
7. A List of Legal Requirements

Make sure you have the information you need to know to keep your records in order.