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Massachusetts Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Massachusetts, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes are minimums. Because these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers of minors who are under 18 years of age are subject to the recordkeeping requirements.
Required. Children who are 14 to 17 years of age must have an employment permit issued by the superintendent of schools. Employers of such children must obtain the employment permits and keep them on file, along with a list of the children's names and ages. The employment permits must be accessible to a city or town's supervisor of attendance, the state Department of Education, and the attorney general. Employers must return the permits to the superintendent of schools or other authorized issuer within 2 days of the termination of the minor's employment. State law does not require educational certificates for 16 to 17 year olds.
To be retained. Documents must be kept on file during the period of the minor's employment ...

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Record retention is complex and time consuming. However, in addition to complying with various federal and state laws, keeping good, well-organized records can be very helpful in documenting and supporting an organization’s employment actions.
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This special report will discuss how you can ensure your records are in good order, and establish a record-retention policy.

Topics covered:
1. Hiring Records
2. Employment Relationships
3. Termination Records
4. Litigation Issues
5. Electronic Information Issues
6. Tips for Better Recordkeeping
7. A List of Legal Requirements

Make sure you have the information you need to know to keep your records in order.