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Montana Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Montana, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. There is additional information on federal recordkeeping requirements.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes are minimums. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. If an employee files a charge or claim against an employer, the employer should retain relevant records until the dispute is resolved.
Covered employers. All employers must comply with the recordkeeping requirements of Montana's laws against discrimination in employment.
Required. Records related to the age, sex, and race of each employee. These records must be kept confidential and made available only to federal and state personnel legally charged with administering civil rights laws and regulations. However, statistical information showing the total number of employees broken down by age, gender, and race may be made available to the public. In addition, labor organizations must preserve membership or referral records, including applications for membership or referral.
Additionally, employers must retain personnel records ...

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Montana Records Resources

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Record retention is complex and time consuming. However, in addition to complying with various federal and state laws, keeping good, well-organized records can be very helpful in documenting and supporting an organization’s employment actions.
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This special report will discuss how you can ensure your records are in good order, and establish a record-retention policy.

Topics covered:
1. Hiring Records
2. Employment Relationships
3. Termination Records
4. Litigation Issues
5. Electronic Information Issues
6. Tips for Better Recordkeeping
7. A List of Legal Requirements

Make sure you have the information you need to know to keep your records in order.