North Carolina Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in North Carolina, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. There is additional information on federal recordkeeping requirements.
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Covered employers. All employers that sponsor an apprenticeship program are covered.
Required. Employers must retain records regarding applicants that were selected and rejected for the apprenticeship program that permit identification of minority and female applicants. Records should include any applications, resumes, summaries of qualifications, interview notes, and the basis for evaluating candidates.
To be retained. Records must be retained for a minimum of 5 years (13 NCAC 14B.0610).
Covered employers. All employers with minor employees under 18 years of age are subject to the recordkeeping requirements.
Required. Employers must retain the work permits of minors under 18 years of age (except for those of newspaper carriers) and keep a record of their ages, hours, tips, Social Security numbers, and conditions of employment
To be retained. Permits must be maintained during the worker's duration with the employer (NC Gen. Stat. Sec. 95-25.5, Sec. 95-25.15).
Covered employers. All employers covered by the state Wage and Hour Act are subject to the recordkeeping requirements.
Required. Employers must keep records of each employee's wages, hours, tips, Social Security number, ...

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Record retention is complex and time consuming. However, in addition to complying with various federal and state laws, keeping good, well-organized records can be very helpful in documenting and supporting an organization’s employment actions.
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This special report will discuss how you can ensure your records are in good order, and establish a record-retention policy.

Topics covered:
1. Hiring Records
2. Employment Relationships
3. Termination Records
4. Litigation Issues
5. Electronic Information Issues
6. Tips for Better Recordkeeping
7. A List of Legal Requirements

Make sure you have the information you need to know to keep your records in order.