Ohio Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Ohio, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes are minimums. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers are subject to these recordkeeping requirements.
Required. Employees must keep records of chosen and rejected apprentices that allow identification of gender and race. Records must include a summary of the person's qualifications, basis for evaluation and selection, interview notes and documents, application form, and information detailing the operation of the apprenticeship program, including, but not limited to, job assignment, promotion, demotion, layoff or termination, rates of pay, or other forms of compensation or conditions of work, hours (including hours of work and, separately, hours of training provided). Affirmative action plans must also be retained by employers with five or more apprentices. Employers using an "alternative" method to select apprentices must keep evidence that their qualification ...

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Record retention is complex and time consuming. However, in addition to complying with various federal and state laws, keeping good, well-organized records can be very helpful in documenting and supporting an organization’s employment actions.
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This special report will discuss how you can ensure your records are in good order, and establish a record-retention policy.

Topics covered:
1. Hiring Records
2. Employment Relationships
3. Termination Records
4. Litigation Issues
5. Electronic Information Issues
6. Tips for Better Recordkeeping
7. A List of Legal Requirements

Make sure you have the information you need to know to keep your records in order.