Oregon Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Oregon, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. There is additional information on federal recordkeeping requirements.
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Covered employers. All employers with apprenticeship training programs.
Required. Employers must keep records related to the selection and rejection of applicants for the training program that identify the applicant's race and gender, including résumés, applications, interview notes, and any other documents used as the basis for evaluating a candidate for hire.
To be retained. Records must be retained for a minimum of 5 years (Or. Admin. R. 839-011-0200).
Covered employers. All employers with minor employees.
Required. Employers must keep records of each minor worker's name, address, and telephone number; total hours worked each day and each week; daily starting and quitting times; age; date the minor was authorized to work; wage rate and total wages paid each week; deductions, rebates, or refunds taken from the minor's total wages and the net amount of wages paid; and any payroll or other records pertaining to the employment of minors. The employer must also maintain and post a schedule of the maximum number of hours to be worked daily and weekly by minors under 16 years of age.
To be retained. Employment records must be retained for a minimum of 2 years (Or. Admin. R. 839-021-0365).

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Record retention is complex and time consuming. However, in addition to complying with various federal and state laws, keeping good, well-organized records can be very helpful in documenting and supporting an organization’s employment actions.
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This special report will discuss how you can ensure your records are in good order, and establish a record-retention policy.

Topics covered:
1. Hiring Records
2. Employment Relationships
3. Termination Records
4. Litigation Issues
5. Electronic Information Issues
6. Tips for Better Recordkeeping
7. A List of Legal Requirements

Make sure you have the information you need to know to keep your records in order.