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South Carolina Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in South Carolina, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. .
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Employers should keep in mind that the time period for retaining records set forth in the various statutes are minimums. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers must comply with the recordkeeping requirements of the health and safety laws.
Required. Employers must monitor and measure an employee's exposure to potentially toxic materials, harmful physical agents, or radiation, and keep accurate records of any exposure. Employers must notify employees who have been exposed to such materials in higher concentrations than allowed by state standards, and employees must be permitted access to the records concerning their own exposure. In addition, employers must maintain employee medical records made in connection with the South Carolina Safety and Health Act.
To be retained. Employee exposure and medical records must be kept for at least 30 years (SC Code Sec. 41-15-100, Sec. 42-13-110).
Covered employers. Private sector employers with more than 10 employees and ...

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Record retention is complex and time consuming. However, in addition to complying with various federal and state laws, keeping good, well-organized records can be very helpful in documenting and supporting an organization’s employment actions.
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This special report will discuss how you can ensure your records are in good order, and establish a record-retention policy.

Topics covered:
1. Hiring Records
2. Employment Relationships
3. Termination Records
4. Litigation Issues
5. Electronic Information Issues
6. Tips for Better Recordkeeping
7. A List of Legal Requirements

Make sure you have the information you need to know to keep your records in order.