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South Dakota Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in South Dakota, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. There is additional information on federal recordkeeping requirements.
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Covered employers. All employers with minor employees under the age of 16 are subject to the recordkeeping requirements.
Required. Employers have to keep a list of all minors under the age of 16 permitted to work (SD Code Sec. 60-12-5) and must maintain minors' permits and certificates.
To be retained. Permits and certificates must be retained for the duration of the minor's employment (SD Code Sec. 60-12-6).
Covered employers. All employers that own storage facilities containing hazardous or explosive materials are subject to the recordkeeping requirements.
Required. Owners of storage facilities containing hazardous or explosive materials must maintain shipping records of such materials present in the workplace and provide them to fire and/or law enforcement officials on demand (SD Code Sec. 49-28A-10).
Covered employers. All employers with more than 25 employees are subject to the recordkeeping requirements.
Required. Covered employers must make and maintain employee wage rates, job classifications, and other terms and conditions of employment.
To be retained. The records must be kept for a reasonable period of time. A "reasonable period of time" is not defined in the ...

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Record retention is complex and time consuming. However, in addition to complying with various federal and state laws, keeping good, well-organized records can be very helpful in documenting and supporting an organization’s employment actions.
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This special report will discuss how you can ensure your records are in good order, and establish a record-retention policy.

Topics covered:
1. Hiring Records
2. Employment Relationships
3. Termination Records
4. Litigation Issues
5. Electronic Information Issues
6. Tips for Better Recordkeeping
7. A List of Legal Requirements

Make sure you have the information you need to know to keep your records in order.