Texas Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Texas, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. There is additional information on federal recordkeeping requirements.
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Covered employers. Employers that have an apprenticeship training program.
Required. If an employer runs an apprenticeship, on-the-job, or other training program, a record must be kept of the names of applicants, chronological order in which applications were received, and a detailed description of the method in which applicants were selected to participate in the program. If an employer fails to permit access, examination, photographing, or copying, or fails to make, keep, or preserve a record or make a required report, the Texas Workforce Commission may issue a subpoena requiring compliance (TX Labor Code Sec. 21. 301 et seq.).
Covered employers. All employers with 15 or more employees are subject to the recordkeeping requirements of the Texas Human Rights Commission Act.
Required. When a complaint of discrimination has been made, employers must make and keep records relevant to the determination of whether unlawful employment practices have been or are being committed, preserve the records for the period required by the Commission or court order, and make reports from the records per the Commission's rules or court order. Such reports must conform to those required by the United States ...

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Record retention is complex and time consuming. However, in addition to complying with various federal and state laws, keeping good, well-organized records can be very helpful in documenting and supporting an organization’s employment actions.
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This special report will discuss how you can ensure your records are in good order, and establish a record-retention policy.

Topics covered:
1. Hiring Records
2. Employment Relationships
3. Termination Records
4. Litigation Issues
5. Electronic Information Issues
6. Tips for Better Recordkeeping
7. A List of Legal Requirements

Make sure you have the information you need to know to keep your records in order.