Florida Hiring: What you need to know

Under the Florida Civil Rights Act, an employer may not make inquiries of or impose qualifications on prospective employees on the basis of race, color, religion, sex, pregnancy, national origin, age, handicap, or marital status (FL Stat. Sec. 760.01 et seq.). The Act covers employers with 15 or more employees. More information is available.
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In response to federal legislation aimed at making it more difficult for noncustodial parents to evade child support obligations, employers in all states are required to collect information regarding the hire or rehire of employees. Florida's new hire reporting law requires all employers to report new employees within 20 days of the date of hire (FL Stat. Sec. 409.2576). Employers must also report the rehire of any employee who was previously laid off, furloughed, terminated, or placed on leave without pay. Failure to report as required can result in the assessment of fines against the employer.
All employers operating in the state should report new hires. However, some payroll processing services automatically report additions to the employer's payroll as they are processed. Employers that use a payroll processing service should check to see if it is reporting new hires.
Multistate employers. Pursuant to federal regulations governing the nationwide new hire reporting registry, multistate employers are permitted to designate one state for the reporting of new hires provided that reports are filed electronically in accordance with the designated state's guidelines for electronic filing. Employers choosing to exercise this option must notify the federal Department of Health and Human Services as to ...

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Topics covered:
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2. Employment Relationships
3. Termination Records
4. Litigation Issues
5. Electronic Information Issues
6. Tips for Better Recordkeeping
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