Texas Hiring: What you need to know

The Texas Employment Discrimination Law prohibits discrimination in employment, including hiring, because of race, color, disability, religion, sex, national origin, or age (TX Labor Code Sec. 21.051et seq.). The law applies to all public employers and to private employers with 15 or more employees. Additional information is available.
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Texas law requires that all employers doing business in the state report the hiring of any person within 20 days of the date of hire. Employers must also report the rehire of any former employee. Failure to report a rehire as required may result in the assessment of fines against the employer. (TX Family Code Sec. 234.101 et seq.).
All employers operating in Texas should report new hires. However, some payroll processing services automatically report additions to the employers payroll as they are processed. Employers using a payroll processing service should check to see if it is reporting new hires. Temporary agencies are required to report on behalf of any individual they maintain on their own payroll. Likewise, labor unions must report individuals they employ and pay, but need not report individuals that they merely refer for employment by others.
Multistate employers. Federal law permits employers with employees in more than one state to designate one state for the reporting of new hires, provided that reports are filed electronically in accordance with the designated state's guidelines for electronic filing. Employers choosing to exercise this option must notify the federal Department of Health and Human Services of which state will receive the employer's reports. This notice should be sent to:
Department of Health and Human Services

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Record retention is complex and time consuming. However, in addition to complying with various federal and state laws, keeping good, well-organized records can be very helpful in documenting and supporting an organization’s employment actions.
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This special report will discuss how you can ensure your records are in good order, and establish a record-retention policy.

Topics covered:
1. Hiring Records
2. Employment Relationships
3. Termination Records
4. Litigation Issues
5. Electronic Information Issues
6. Tips for Better Recordkeeping
7. A List of Legal Requirements

Make sure you have the information you need to know to keep your records in order.