Legal editors at HR.BLR.com, the website for human resource professionals, remind employers what else they need to keep in mind regarding mileage.
The IRS announced September 12 that it would allow employers to deduct, without detailed documentation, up to 48.5 cents per mile for the reimbursement of employees who use their own cars for company business, retroactive to September 1. This is an 8-cent increase over the 40.5-cent rate in effect for the first two-thirds of the year.
HR.BLR.com editors note that:
All employers should require employees who use personal cars for business to keep records of whom they went to see, when (time, date, and duration), and for what purpose, as well as the mileage and related expenses that were incurred. They also should have a policy that includes an explanation of those recordkeeping procedures, the reimbursement procedure, and a notice that reimbursements will only be made for company business.
For employers who interested in helping employees to conserve gas, Business & Legal Reports offers a free download: “Telecommuting: A Guide to Managing Employees.” Get it here: http://www.blr.com/82008500/PRS51
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HR.BLR.com Managing Web Editor Kevin Flood
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