Minnesota Records laws & compensation compliance analysis

Minnesota Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Minnesota, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries.
In addition, there are many federal statutes that require employers to keep certain records related to employment. Information on federal recordkeeping requirements is available.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes is minimum. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers operating apprenticeship or other training programs are subject to the recordkeeping requirements.
Required. Employers must keep all applicant and employment records related to applicants for and employees accepted to participate in apprenticeship and training programs.
To be retained. These records must be retained for a minimum of 5 years, and a copy of the apprenticeship agreement must be sent to the Minnesota Labor and Industry Department (MN Admin. Code Sec. 5200.0420).
Covered employers. All employers of minors under the age of 18 are subject to the recordkeeping requirements.
Required. Employers must keep on file all age certificates, birth certificates, or copies of driver's licenses of minor employees (under the age of 18).
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