California Business/ Travel Expenses laws & HR compliance analysis

California Business/ Travel Expenses: What you need to know

California law requires employers to reimburse employees for all necessary expenditures or losses incurred by the employee in direct consequence of the discharge of their duties or while obeying the directions of the employer (CA Labor Code Sec. 2802). This includes following instructions to perform unlawful acts, unless the employee, at the time of obeying the directions, believed the acts to be unlawful. Proposed Division of Labor Standards Enforcement regulations provide that the Internal Revenue Service (IRS) mileage reimbursement rate is a reasonable rate for reimbursing employees for vehicle expenses they incur in connection with work.
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If an employer does not pay required reimbursements, a court or the Division of Labor Standards Enforcement may order payment of the employee's necessary expenditures or losses, including attorney's fees incurred by the employee enforcing his or her rights to reimbursement plus interest at the same rate as judgments in civil actions.

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State Requirements

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