District of Columbia Deductions from Pay laws & HR compliance analysis

District of Columbia Deductions from Pay: What you need to know

Under the District of Columbia law, an employer may deduct from an employee's wages only charges required by law, permitted by law, or authorized by the employee in accordance with state law. In addition to the District of Columbia rules, employers must comply with the federal rules related to deductions from pay. There is additional information.
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Deductions required by law include federal, state, and local income tax withholding; Federal Insurance Contributions Act (FICA) tax withholding; and court-ordered garnishments or other deductions. There is additional information on garnishment.
Employers may, with the employee's written authorization, make deductions from an employee's pay for union dues (DC Code Sec. 1-617.07).
At the time of payment, employers must give each employee an itemized statement showing the date of the payment, gross wages, net wages, deductions from and additions to wages, and hours worked (DC Code Sec. 32-1008; DC Wage-Hour Rules Ch. 9 Sec. 911.2).
An employer may not deduct from an employee's wages or compensation for uniforms and protective clothing required by the employer or tools required to do the job (DC Code Sec. 32-1006; DC Wage-Hour Rules Ch. 9 Sec. 908, DC Wage-Hour Rules Ch. 9 Sec. 910).
In addition, employers may not charge employees for the cost of the following if the charges reduce wages below the minimum wage (DC Wage-Hour Rules Ch. 9 Sec. 915):
• Breakage
• Walkouts
• Mistakes on customer checks
• Fines, assessments, or charges
An assignment of future wages as payment or security for consumer credit sales or a direct installment loan is prohibited and not enforceable (DC Code Sec. ...

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District of Columbia Deductions from Pay Resources

Type Title
Checklists Disciplinary Deductions Checklist
Forms Training Expense Agreement
Policies Payroll Deductions (Standard)
See all Deductions from Pay Resources