Accurate job descriptions provide a basis for job evaluation, wage and salary comparisons, and an equitable wage and salary structure. In particular, well-written job descriptions should:
• Clarify who is responsible for what within the company. They also help define relationships between individuals, between departments, etc. By accomplishing this, they can settle grievances, minimize conflicts, and improve communications.
• Help the jobholder understand the responsibilities of the position. This not only enables the employee to assess the relative importance of everything he or she is accountable for, but also provides a sense of where the job fits in to the company as a whole.
• Assist job applicants, employees, supervisors, and human resources professionals at every stage in the employment relationship, from recruitment to retirement. They provide information about the knowledge, training, education, and skills needed for each job. They prevent unnecessary misunderstandings by telling employees what they need to know about their jobs.
• Help management analyze and improve the company's structure. They reveal whether all company responsibilities are adequately covered and where these responsibilities should be reallocated to achieve a better balance.
• Provide a basis from which to determine whether a disabled applicant is otherwise qualified for the job and, if so, to assist in determining what accommodation would be required for the applicant to be able to perform the essential functions of the position.