Colorado Records laws & HR compliance analysis

Colorado Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Colorado, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. Additional information on federal recordkeeping requirements is available.
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The time period for retaining records set forth in the various statutes is minimum. Because these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers of minors under the age of 18 are subject to the recordkeeping requirements.
Required. Employers must keep age certificates on file at the workplace for employees who are under the age of 18.
To be retained. These records must be retained for the duration of the minor's employment. Upon termination of employment and upon request, the certificate should be returned to the minor (CO Rev. Stat. Sec. 8-12-111).
Covered employers. All employers are subject to the recordkeeping requirements.
Required. Employers must retain any personnel records pertaining to a complaint of employment discrimination, including the personnel files for “similarly situated” workers. Failure to comply with this requirement will create a rebuttable presumption that the ...

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