District of Columbia Records laws & HR compliance analysis

District of Columbia Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in the District of Columbia, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. There is additional information on federal recordkeeping requirements.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes are minimums. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers of minors under the age of 18 are subject to the recordkeeping requirements.
Required. Employers must retain copies of work and vacation permits for each employee under the age of 18. In addition, employers must keep a list of these employees, along with their daily work start and end times (DC Code Sec. 32-207, Sec. 32-202).
Covered employers. All employers are subject to the recordkeeping requirements.
Required. Employers must retain all regularly kept business records, including, but not limited to, application forms, credit reports, résumés, references, interview notes, and personnel records.
To be retained. Employers must retain the records for a minimum of 6 months or until the final disposition ...

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District of Columbia Records Resources

Type Title
Checklists Employee Records Checklist
Forms Request for Days Off
Handouts Recordkeeping Refresher (Handout)
Policies Recordkeeping
PowerPoints Recordkeeping: Injury and Illness
See all Records Resources