Georgia Records laws & HR compliance analysis

Georgia Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Georgia, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. There is more information on federal recordkeeping requirements.
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The time period for retaining records set forth in the various statutes is minimum. Because these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers are subject to the recordkeeping requirements.
Required. An employment certificate, commonly called a work permit, is required for all minors who have not reached their 16th birthday.
To be retained. The employer must maintain a copy of the employment certificate on the premises where the work is performed for the duration of the minor’s employment (GA Code Sec. 39-2-12, Sec. 39-2-13). Additional information is available here: https://dol.georgia.gov.
Covered employers. Employers with 15 or more employees are subject to the recordkeeping requirements.
Required. Georgia state law requires employers to follow the same recordkeeping requirements as those required under the federal Civil Rights Act of 1964, as amended in 1991. Records that must be maintained include résumés, ...

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