Indiana Records laws & HR compliance analysis

Indiana Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Indiana, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. There is information on federal recordkeeping requirements available.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes are minimums. Since these records are critical to the employer if its compliance with federal or state law is questioned, or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers of minors who are under 18 years old are subject to the recordkeeping requirements.
Required. Employers must keep employment certificates on file at the workplace for all minors under 18 years of age who have not graduated from high school, except those employed in farm labor, domestic service, or as a caddie, actor, performer, or newspaper carrier.
To be retained. Documents must be kept on file while the minor is employed (IN Code Sec. 20-33-3-5, 20-33-3-6).
Covered employers. All employers are subject to the recordkeeping requirements.
Required. Employers must keep a record of the age of each employee (IN Code Sec. 22-9-2-6).
Covered employers. Employers of 11 or more employees are subject to the ...

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