Kansas Records laws & HR compliance analysis

Kansas Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Kansas, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes is minimum. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers of minors under the age of 16 are subject to the recordkeeping requirements.
Required. Employers must maintain work permits of workers under the age of 16, except those enrolled in or attending any secondary school within the state. A work permit must be returned to the official who issued it within 2 days after the minor leaves employment (KS Stat. Sec. 38-604).
Covered employers. Employers with four or more employees are subject to the recordkeeping requirements.
Required. Employers must retain any personnel records pertaining to a complaint or investigation of employment discrimination, including the personnel files and records for employees, applicants, or members holding or seeking positions similar to that held or sought by the complainant.
To be retained. These records must be retained until ...

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