Kentucky Records laws & HR compliance analysis

Kentucky Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Kentucky, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. There is information on federal recordkeeping requirements.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes are minimums. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers with employees under the age of 18 are subject to the recordkeeping requirements.
Required. Employers must keep age certificates on file for each employee under the age of 18. In addition, they must maintain a register of employees under the age of 18, separate from any other payroll record. The register must contain the minor employees' names, ages, and addresses, and the beginning and ending times of their workday and meal periods (KY Rev. Stat. Sec. 339.400, 339.450).
Covered employers. Employers with eight or more employees are subject to the recordkeeping requirements.
Required. Employers must keep records that might be relevant to whether unlawful practices have been or are being committed, including applications, résumés, hiring ...

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