Louisiana Records laws & HR compliance analysis

Louisiana Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Louisiana, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. There is additional information on federal recordkeeping requirements.
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Covered employers. All employers with minor employees under 18 years of age.
Required. Employers must keep an employment certificate or work permit on file for each minor, except those employed in approved federally funded youth training programs. The certificates must be signed by the minor and be accessible on the jobsite or in the immediate area at all times.
To be retained. Employment certificates and work permits must be retained for the duration of the minor's employment with the company and returned to the issuing officer within 3 days after termination of employment (LA Rev. Stat. Sec. 23:182, 23:187).
Covered employers. Employers with 20 or more employees are covered by the state statute prohibiting discrimination on the basis of race, color, religion, sex, and national origin; employers with 20 or more employees are subject to the statute prohibiting discrimination on the basis of age or sickle-cell trait; and employers with 25 or more employees are covered by the statute prohibiting discrimination on the basis of pregnancy and childbirth (LA Rev. Stat. Sec. 23:301 et seq.).
Required. If a discrimination complaint has been made, employers must retain all records relevant to a ...

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