Missouri Records laws & HR compliance analysis

Missouri Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Missouri, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes is minimum. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers of minors under the age of 16 are subject to the recordkeeping requirements.
Required. Employers must keep on file a work permit for each minor employee under the age of 16.
To be retained. Work permits must be returned to the issuing officer upon the termination of the minor's employment (MO Rev. Stat. Sec. 294.060).
Covered employers. All state employers and private employers with six or more employees are subject to the recordkeeping requirements.
Required. Employers must maintain files containing the personnel records for each employee or applicant for employment, including, but not necessarily limited to, application forms and all documents pertaining to hiring, promotion, selection for training, demotion, transfer, layoff or termination, rates of pay, and other terms of compensation.
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