New Jersey Records laws & HR compliance analysis

New Jersey Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in New Jersey, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes are minimums. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers are subject to the recordkeeping requirements except for employers that employ minors to work in agricultural pursuits, as newspaper carriers, or to provide domestic services in private homes.
Required. Employers must keep a record of the name, address, date of birth, and daily hours of beginning and ending work periods, meal periods, number of hours worked daily, and wages paid for each employee under the age of 19.
Employers must also retain a copy of the employment certificate or special permit for each minor employee issued by the school district in which the child lives. The employment certificate must include the name, sex, color, date, and place of birth, residence, hair and eye color, height, and weight of the minor.
In addition, the employment certificate must include the employer's name, address, ...

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