Oklahoma Records laws & HR compliance analysis

Oklahoma Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Oklahoma, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes are minimums. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers of minors under the age of 16 are subject to the recordkeeping requirements.
Required. Employers must keep on file for each minor employee an age and schooling certificate. In addition, employers must keep a record of each minor employee's name and age, the time the establishment opens and closes, the number of hours of work required or allowed each day, work start and end times, and mealtimes.
To be retained. Age and schooling certificates must be retained during the time the minor employee is employed and then returned to the child's parent or guardian on the termination of employment (OK Stat. Tit. 40 Sec. 77). All other wage and hour records should be retained for as long as IRS payroll records are kept.
Covered employers. All employers that run an apprenticeship or training program are ...

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