Pennsylvania Records laws & HR compliance analysis

Pennsylvania Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Pennsylvania, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. More information on federal recordkeeping requirements is available.
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Employers should keep in mind that the time periods for retaining records set forth in the various statutes are minimums. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers with employees under the age of 18 are subject to the recordkeeping requirements.
Required. Employers must keep work permits for each minor employee and keep a record of the issuing school district, the minor's birth date, the date the permit was issued, the permit number, and the minor's occupation (PA 2012 Act 151, Sec. 8).
Covered employers. All employers are subject to the recordkeeping requirements.
Required. Employers must make and keep records of employee wages and wage rates, job classifications, and other terms and conditions of employment (PA 1959 Act 694, Sec. 6).
To be retained. Employers must retain these records for 1 year unless an action is pending in which the records are relevant (PA Admin. Code Tit. 34 ...

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