Rhode Island Records laws & HR compliance analysis

Rhode Island Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Rhode Island, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. There is additional information on federal recordkeeping requirements.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes are minimums. Since these records are critical to the employer if its compliance with federal or state law is questioned, or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers with apprenticeship training programs are subject to the recordkeeping requirements.
Required. Employers must keep records required by the U.S. Bureau of Apprenticeship and Training or Apprenticeship Council (RI Gen. Laws Sec. 28-45-9).
Covered employers. All employers are subject to the recordkeeping requirements.
Required. Employers must keep work permits and certificates or age for each minor employee on file at the workplace where the minor works.
To be retained. Records must be retained during the time the minor is employed (RI Gen. Laws Sec. 28-3-6). The permit must be returned to the school committee that issued it within 5 days of the termination of the minor's employment (RI Gen. Laws Sec. 28-3-4).
Covered employers.

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