Tennessee Records laws & HR compliance analysis

Tennessee Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Tennessee, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes are minimums. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers are subject to the recordkeeping requirements.
Required. Employers must keep separate and independent records on file at the workplace for each minor, including employment applications, birth certificates (or other evidence of age), time records, and the beginning and ending hours of work each day. In addition, if a minor is excused from compulsory school attendance, the employer must keep a copy of the director of schools' statement on file (TN Code Sec. 50-5-107; Sec. 50-5-109; Sec. 50-5-111).
Covered employers. Government employers and private employers with eight or more employees are subject to the recordkeeping requirements.
Required. Employers must make and keep records relevant to the determination of whether discriminatory practices have been or are being committed. Records ...

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