Utah Records laws & HR compliance analysis

Utah Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Utah, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. There is information on federal recordkeeping requirements.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes are minimums. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. Employers of 15 or more employees are subject to the recordkeeping requirements.
Required. Employers must keep all personnel records related to or regarding hiring, promotion, demotion, transfer, layoff, termination, pay rates, other terms of compensation, and selection for training or apprenticeship.
To be retained. Records must be maintained for a minimum of 6 months from the date the record was made or the personnel action was taken, whichever is later. Once a discrimination charge or complaint has been filed, all relevant records must be retained until final disposition (UT Code Sec. 34A-5-101 et seq.; UT Admin. Code R606-6-2).
Covered employers. All employers are subject to the recordkeeping requirements.
Required. Employers are required to ...

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