Washington Records laws & HR compliance analysis

Washington Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Washington, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. Additional information on federal recordkeeping requirements is available.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes are minimums. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers are subject to the recordkeeping requirements.
Required. Employers must retain all records related to the selection of candidates for apprenticeship, job training programs, and affirmative action plans, including records that show the applicant's gender and race, qualification, and the criteria used to evaluate the applicant.
To be retained. Records must be retained for a minimum of 5 years (WA Admin. Code R. 296-05-318; 29 C.F.R. 30.8).
Covered employers. All employers of minors who are under 18 years of age are subject to the recordkeeping requirements.
Required. Employers must keep on file for each worker under the age of 18 a copy of his or her work permit. Also, the employer must keep each ...

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