Wisconsin Records laws & HR compliance analysis

Wisconsin Records: What you need to know

The information provided here highlights some of the more important recordkeeping requirements that apply to most employers in Wisconsin, regardless of industry. There may be other state recordkeeping requirements that are specific to certain businesses or industries. In addition, there are many federal statutes that require employers to keep certain records related to employment. There is additional information on federal recordkeeping requirements.
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Employers should keep in mind that the time period for retaining records set forth in the various statutes are minimums. Since these records are critical to the employer if its compliance with federal or state law is questioned or if it must defend itself against employment-related litigation, employers may want to retain employment-related records for longer periods. Moreover, the penalties for not keeping required records may be severe.
Covered employers. All employers are subject to the recordkeeping requirements.
Required. Any employer that has a state-sponsored apprenticeship program must keep the following records: a summary of the qualifications of each applicant; the basis for evaluation and selection or rejection of each applicant; each applicant's original application; records pertaining to applicant interviews; information on job assignment, promotion/demotion, layoff, termination, pay rates, or any other terms or conditions of employment. The records must also identify minority and female applicants.
To be retained. The record must be retained for a minimum of 5 years (WI Admin. Code Sec. DWD 296.08).
Covered employers. All employers are subject to the recordkeeping ...

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