Massachusetts References laws & HR compliance analysis

Massachusetts References: What you need to know

Employers generally use reference checks to verify or gather information about job applicants. Despite the usefulness of reference checks, employers that are asked to provide references may be legitimately concerned about defamation lawsuits by former employees if negative information is provided in response to a reference request. A discussion of these legal issues is available.
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To deal with employers' reluctance to provide information about former employees, a number of states have enacted laws “immunizing” employers against employee claims over such disclosures. The immunity laws generally provide protection from claims by former employees of defamation of character.
Massachusetts has not yet enacted a reference immunity law. However, the state's courts have afforded some degree of protection to employers. For instance, disparaging comments about an employee's performance made by one company to another may be protected if the companies share a business relationship, and the statements are relevant to that relationship (Eastern Contractors, Inc. v. Earl R. Flansborough & Assoc., 1 Mass. L. Rep. 250 (Mass. Super. Ct. 1993)). In addition, the courts have generally held that employment references are mainly statements of opinion, which cannot be the basis of a defamation lawsuit (Welch v. Tellabs Operations, 14 Mass. L. Rep. 44 (Mass. Super. Ct. 2001)).
However, the 1st Circuit Court of Appeals has held that under Massachusetts law, an employer may be liable for defamation if its statements about an employee are true, but made with "actual malice" (Noonan v. Staples, Inc., 556 F.3d 20 (1st Cir. 2009)). In this case, an employer sent a mass e-mail to employees informing them ...

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