Ohio References laws & HR compliance analysis

Ohio References: What you need to know

Reference checks are a useful way for employers to gather information about applicants that they might not discover through the application and interview process. However, despite the usefulness of reference checking, many employers are legitimately concerned about lawsuits from former employees based on information provided in response to a request for a reference. This creates a quandary for employers.
Employers are also concerned about liability for the actions of employees where the company failed to conduct a thorough reference check. Ohio, like many states, has recognized the tort of negligent hiring (Ruta v. Breckenridge-Remy Co., 69 Ohio St.2d 66 (1982)). Employers may be liable for intentional or negligent acts of an employee if they knew or should have known of an employee's dangerous propensities. Therefore, employers should be diligent in conducting reference and background checks on new employees, particularly when the job involves contact with the public.
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To deal with employers' reluctance to provide information about former employees, a number of states have enacted laws “immunizing” employers against employee claims over such disclosures. The immunity laws generally provide protection from claims by former employees for defamation of character.
Ohio is among the states that have enacted a reference immunity law. Under state law, an employer may be immune from liability for communicating information about job performance when requested by an employee, former employee, or the prospective employer of an employee. The employer providing the information will not be liable to the employee, the prospective employer, or any other person for any harm sustained as a result of ...

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