There are three primary workplace recordkeeping and reporting requirements covered in this topic:
- Records of occupational injuries and illnesses
- Records of medical surveillance and tests for occupational exposure to hazardous substances
- Report of a fatality and severe injuries to the Occupational Safety and Health Administration (OSHA) or a state regulatory agency
- Employee information and antidiscrimination
- Electronic submission of injury and illness records to OSHA
Injury and illness records. Employers that employ 11 or more workers at any time during the year must prepare and maintain records of occupational fatalities, injuries, and illnesses. There are additional injury and illness recordkeeping and reporting requirements that all employers must follow regardless of the number of workers employed. The federal Occupational Safety and Health Administration (OSHA) administers and enforces the federal occupational injury and illness recordkeeping, medical recordkeeping, and injury reporting rules for private sector workplaces (private businesses and nonprofit organizations) in 29 states.
Relationship between OSHA injury and illness records and workers’ compensation case records. Many cases that are recorded in the OSHA system are also compensable under a state workers’ compensation system, but many others are not. However, the two systems have different purposes and scopes and are independent of each other. The OSHA recordkeeping system is intended to collect, compile, and analyze uniform and consistent nationwide data on occupational injuries and illnesses. The workers’ compensation system, in contrast, is strictly state run and intended primarily to provide medical coverage and compensation for workers who are ...